Reporting to-Finance and Administration officer

Bilingual Secretary Job Description

A Secretary provides essential administrative and clerical support to ensure the smooth operation of an office. This role is often the first point of contact for visitors and clients and plays a key part in maintaining organization and communication across teams.

Key Responsibilities

• Answer and direct phone calls, emails, and other communications
• Schedule meetings, appointments, and manage calendars
• Prepare and edit correspondence, reports, memos, and forms
• Maintain filing systems and update contact databases
• Take minutes during meetings and distribute summaries
• Handle incoming and outgoing mail and packages
• Order and manage office supplies and inventory
• Assist in planning and organizing events or travel arrangements
• Greet visitors and provide general support to clients and staff

Required Skills & Qualifications

• Proven experience as a secretary or administrative assistant
• Excellent written and verbal communication skills
• Fluency in French and English required; knowledge of additional African Union languages is an asset
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize effectively
• Discretion and professionalism when handling confidential information
• College diploma required; additional certification or degree in administration is a plus

Preferred Attributes

• Friendly and approachable demeanor
• Attention to detail and accuracy
• Problem-solving mindset
• Adaptability in a fast-paced environment

Send your CV and supporting document to Hunbelewg@africanunion.org                                                                  CC                  adoumtarN@africanunion.org